What makes secure file sharing solutions so essential in modern businesses?
Secure file sharing platforms or solutions have recently garnered considerable interest in the business sector, and for good reason. They are an important part of what prevents private data from being stolen or altered without authorized consent. As we explain what secure file sharing solutions do and how they work next, their importance should become apparent.
What is a secure file sharing solution?
A secure file sharing solution can be defined in its simplest form as an encrypted file delivery system that protects shared data from unauthorized access both in transit (128-bit SSL encryption) and at rest (AES 256 bit). For example, Globalscape offers secure file sharing solutions that encrypt and protect shared data against data theft/corruption/modification while ensuring mandatory compliance with HITECH/PCI DSS/SOX/HIPAA/GDPR as required. Now that we know what it is, let’s move on to some of the most important and useful applications for which a secure file sharing solution is needed.
Security of customer/customer data is a legal mandate
Storing and sharing data is an ongoing internal process for all businesses in general. Therefore, having a unified and versatile sharing platform that is not only user-friendly but also up-to-date in terms of applicable security measures and compliance factors is not an option. For example, unless a healthcare worker uses a HIPAA-compliant platform to store and share patient data with relevant parties, they not only put the data itself at risk, but it also creates grounds for future legal action against his employer due to HIPAA violations.
Unification, transparency and perfect control of sensitive data
Once the unified file share under a verified license and encrypted file sharing service, it should provide the administrator with complete transparency and granular control over who can share what with whom and when. Therefore, an administrator can greatly reduce the risk of unauthorized access to private data files. Even if this happens, the full transparency provided by a secure file sharing platform should prevent any suspicious activity from remaining hidden.
Mitigate the impacts of Shadow IT
Shadow IT refers to SaaS services and software applications that are either installed on a company’s main system or attached/connected to it without administrator knowledge or permission. They are usually the result of unauthorized actions taken by an employee at some point, most likely believing that their action is justified by their end goal.
While it is true that going through the chain of command at every stage can affect productivity, the potential negative impacts of shadow IT far outweigh the temporary merits of such measures. The most common examples of harmful effects of shadow IT are:
- Unrealized, unnecessary and continuous depletion of the company’s financial resources.
- Potential for installed/connected apps to steal data in transit when sharing via malicious/outdated/non-compliant platform.
There are also huge compliance risks to consider, as the administrator cannot verify the validity of the security compliance certificates of a software/service if he is not even aware of its existence. within the system.
When a business provides its authorized personnel with access to a secure, encrypted, and easy-to-use file-sharing system, it will no longer need to share sensitive business information through an unauthorized service. Strict measures must be implemented to ensure that no one even has the opportunity to do so either.